You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
5 Year Plan, 10 Year Plan, Project Data Sheets.
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Comments Addenda, Ability Analyses, and Public Participation Records
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Conceptual Engineering Reports
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Contact Log/Correspondence
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years beyond project completion
Contract Drawings, Specifications, Addenda
Category:
Final Construction Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Contract Progress Payments
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years after expiration
Engineering Calculations
Category:
Engineering
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Engineering Reports
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Environmental Review Documents
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Geotechnical Investigations
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
HRC Documents
Category:
HRC
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Hydraulic Studies, Reports, Charts
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Insurance Records
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Invoices
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years after project expiration
Lease Files, Equipment and Other
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years after expiration
Peer Reviews
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Pictures/Photos
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Plan Holders Lists
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years beyond contract award
Professional Services Contracts
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project As-Built Information, Including Drawings and Contract Modifications
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Budgets, Work Orders, MOUS, and Other Financial Documents
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Close-Out Documents
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Construction Contracts
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Construction Correspondence
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Construction Permits
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Construction Progress Reports
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Control Reports, Milestone Reports
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Correspondence
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years beyond project completion
Project Design Calculations, Project Design Deliverables, Technical Memoranda and Other Discipline Documents
Category:
Engineering
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Design Cost Estimates
Category:
Engineering
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Design Permits and Permit Correspondence
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Management Plans
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Plan Approvals
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Plan Permits and Permit Correspondence
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Planning Budgets, Work Orders, and Other Financial Documents
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years
Project Planning Management Documents
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Protest Letters
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years
Purchase Orders
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Regulations
Category:
Contract
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Requests For Plans and Specs
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years beyond contract award
Requests For Proposals (RFPs) and Request For Qualifications (Rfqs);Responses to RFPs and RFQs; Scoring Records
Category:
Contract
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years