You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Planning Department

http://www.sfgov.org/planning

Ratified on:11/27/2018 12:00:21 PM

Department Contact:

Lulu Hwang

415-558-6318

lulu.hwang@sfgov.org

1935 Block Books
Category:
Current Planning
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
1946 Block Books
Category:
Current Planning
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
1960 Block Books
Category:
Current Planning
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
1978 Block Books
Category:
Current Planning
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Administrative Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Aerial Photos
Category:
Current Planning (Citywide)
Remarks:
Until superceded or converted
Retention Type:
2 - Current
Retained On-Site:
Until updated
Retained Off-Site:
Remainder of 2 years
Agendas
Category:
Landmarks
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
2 Years
Retained Off-Site:
Permanent
Agendas
Category:
Planning Commission
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
2 Years
Retained Off-Site:
Permanent
Analysis Files
Category:
Long Range Planning (Citywide)
Remarks:
Until superceded or converted
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years
Annual Budget
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Annual Work Program
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Application Packet
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Appointment Calendars
Category:
Current Planning
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Area Plan Adopted
Category:
Long Range Planning (Citywide)
Remarks:
Record Center
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Permanent
Area Plan Drafts
Category:
Long Range Planning (Citywide)
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years
Case Files (Dockets)
Category:
Current Planning
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
3 Years
Retained Off-Site:
Permanent
Case Files Environmental Review
Category:
Major Environmental Analysis
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
15 years
Retained Off-Site:
Permanent
Categorical Exemption
Category:
Major Environmental Analysis
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Census & Demographic Information Products
Category:
Long Range Planning (Citywide)
Remarks:
Until updated
Retention Type:
4 - No Retention Required
Retained On-Site:
Until purpose served
Retained Off-Site:
None
Certificates of Appropriateness
Category:
Landmarks
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
2 Years
Retained Off-Site:
Permanent
Code Interpretations
Category:
Current Planning
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Permanent
Commissioners Packets Case Reports, Letters, Memos, Responses and General Correspondence
Category:
Planning Commission
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Contracts, Agreements, MOU's
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
20 years + term of agrement
Retained Off-Site:
20 years + term of agrement
Daily Diaries
Category:
Current Planning
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Draft Minutes
Category:
Planning Commission
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until approved
Retained Off-Site:
Remainder of 2 years
Drawing/Plans
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Family Medical Leave Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder
Final Eir
Category:
Major Environmental Analysis
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
15 years
Retained Off-Site:
Permanent
Financial Records, Famis Reports, Paymentdocuments & Other Controller Documents
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Individual City Landmarks/ Landmark Districts (Files)
Category:
Landmarks
Retention Type:
1 - Permanent
Retained On-Site:
On-sitePermanent
Institutional Master Plans
Category:
Long Range Planning (Citywide)
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Landmarks Dockets, Case Reports, Letters, Memos, Responses, Motions and General Correspondence
Category:
Landmarks
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Letters, Departmental Memos, Responses, General Correspondence
Category:
Current Planning (Citywide)
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Master Plan Elements
Category:
Long Range Planning (Citywide)
Remarks:
Copy in records center
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Permanent
Master Plans
Category:
Long Range Planning (Citywide)
Remarks:
Copy in records center
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Permanent
Master Project Lists
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years
Minutes (Audio)
Category:
Landmarks
Remarks:
Destory if microfilmed
Retention Type:
1 - Permanent
Retained On-Site:
3 Years
Retained Off-Site:
Permanent
Minutes (Audio)
Category:
Planning Commission
Remarks:
Destory if microfilmed
Retention Type:
1 - Permanent
Retained On-Site:
3 Years
Retained Off-Site:
Permanent
Minutes (Written)
Category:
Planning Commission
Remarks:
Destory if microfilmed
Retention Type:
1 - Permanent
Retained On-Site:
3 Years
Retained Off-Site:
Permanent
Minutes (Written)
Category:
Landmarks
Remarks:
Destory if microfilmed
Retention Type:
1 - Permanent
Retained On-Site:
3 Years
Retained Off-Site:
Permanent
Motions
Category:
Planning Commission
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
30 Years
Retained Off-Site:
Permanent
Negative Declarations
Category:
Major Environmental Analysis
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
15 years
Retained Off-Site:
Permanent
Nonconforming Uses and Limited Commercial Uses
Category:
Current Planning
Remarks:
Destory if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
20 Years
Retained Off-Site:
Permanent
Note Pads
Category:
Current Planning
Retention Type:
4 - No Retention Required
Retained On-Site:
Until purpose served
Retained Off-Site:
Until purpose served
Notices of Incomplete Submittal
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Notices of Planning Dept. Requirements
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Notices of Special Restrictions
Category:
Current Planning
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
Until purpose served
Retained Off-Site:
Permanent
Notifications, Affidavits, Maps, and Mailing Lists
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Old Magazines, Catalogs, Journals
Category:
Current Planning
Retention Type:
4 - No Retention Required
Retained On-Site:
Until purpose served
Retained Off-Site:
Until purpose served
Personnel Records, Sign-In & Out Records
Category:
Administration
Remarks:
Time rolls, time cards, payroll checks and related matters should not be destroyed without first obtaining approval from the SFERS.
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Phone Message Slips
Category:
Current Planning
Retention Type:
4 - No Retention Required
Retained On-Site:
Until purpose served
Retained Off-Site:
Until purpose served
Planning Codes
Category:
Current Planning
Remarks:
Destroy if microfilmed/Optical ImagedAlton Chinhttp://library4.municode.com:80/4201/home.htm?view=home&doc_action=setdoc&doc_keytype=tocid&doc_key=92bb0c6e0965dafe7ffe604bd019fecb
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Permanent
Planning Department Publications
Category:
Long Range Planning (Citywide)
Remarks:
Destroy when revised
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Planning Information Counter Handouts
Category:
Long Range Planning (Citywide)
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years
Pre-Application Affidavit
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Pre-Application Notice
Category:
Current Planning
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Resolutions
Category:
Planning Commission
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
5 Years
Retained Off-Site:
Permanent
Speaker Cards
Category:
Planning Commission
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder of 2 years
Special Studies Adopted
Category:
Long Range Planning (Citywide)
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Permanent
Special Studies Drafts
Category:
Long Range Planning (Citywide)
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years
Variance Decision
Category:
Current Planning
Remarks:
Destroy if microfilmed/Optical Imaged
Retention Type:
1 - Permanent
Retained On-Site:
30 Years
Retained Off-Site:
Permanent
Worker's Compensation Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
Until purpose served
Retained Off-Site:
Remainder
Zoning Administrator's Bulletins
Category:
Current Planning
Remarks:
Destroy
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
Remainder of 2 years