You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Affirmative Action Plan
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after elimination of adverse impact
All Personnel Action Records
Category:
Personnel
Remarks:
Civil Rights Act, Veterans Act, FLSA, ADEA, ADA, EO 11246
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year or until disposition of charge
Certificates of Age/Dates of Birth
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after separation
Complete Job Applications
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Discrimination Complaints
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Employee Gender & Occupation
Category:
Personnel
Remarks:
FLSA, EPA, ADEA
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Employment Applications/Resumes
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Ergonomic Records
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act ยง11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Fmls Medical Records
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Ins Form 19
Category:
Personnel
Remarks:
OSHA
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years or 1 year after separation
Non-Fmla Medical Records
Category:
Personnel
Remarks:
ADA, ADEA, Civil Rights Act
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Occupational Injury/Illness Records
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Payroll Records
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Personnel Files
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years after separation
Positive Drug Test Records
Category:
Personnel
Remarks:
Civil Rights Act
Division:
Retention Type:
2 - Current
Retained On-Site:
Indefinitely
Sexual Harassment Complaints
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Test Papers
Category:
Personnel
Remarks:
ADEA
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Time Rosters
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Time Sheets
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Travel and Reimbursement Records
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years