You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Appeals Board (Ruab) Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
Indefinitely
Bankruptcy Petition, Dismissal/Discharge
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1 year
Bankruptcy Petition, Proof of Claim
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Until case discharged
Block/Lot Update
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1 year
Cashier, Bank Recap/Deposit Slips
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Cashier, Cash Payment Receipts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Cashier, Muni Journal Payments/Inventory
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Cashier, Returned Check/Customer Refund Information N
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year
Collection Reminder Notices/Third Party Notification
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year
Collection, Decedent Claim
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year
Collection, Demand Letter
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Collection, Excess Nightly Finance Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Collection, Monthly Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Field Service Daily Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Field Service Daily Throw Sheets-Inspections/Meter Readers
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Field Service Hazard Logs
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Field Service Record Complaint Logs
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
High Bill Complaints, Adjustments, Adjustment Vouchers
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Lien Hearing Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Lien Interest Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
6 months
Lien Master Releases
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Lien Payment Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year
Lien Payments, Applied Tax Lien/Secured Rolls & Redemption Bureaus
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Lien Recordation/Release Notices
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Lien Warning Notices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Lien, Pulled Recordation/Release Notices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year`
Lien, Tax Lien Deletion Monthly Report/Requests
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Returned Mail, Lien and Collection Letters
Category:
Financial
Remarks:
Review and dispose if updated
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Returned Mail/General/Customer
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
6 months - 1 year
Sanborn Map Books
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Service Installation Application File/Payment Receipts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Service Installation Applications
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Service Installation Payment Transmittals
Category:
Financial
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Sewer Service Charge Appeals
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Water Conservation Program Audit Work Orders, Conservation
Category:
Financial
Remarks:
Limited space for retention
Retention Type:
2 - Current
Retained On-Site:
2 years
Water Conservation Program Financial Records, Rebate Check Forms/Toilet Sale Contracts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Water Conservation Program Toilet Rebate/Toilet Sale Applications
Category:
Financial
Remarks:
From applicants who do not purchase toilet
Retention Type:
2 - Current
Retained On-Site:
2 years
Work Orders, Field Services
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years