You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Recreation and Parks

http://www.sfgov.org/recpark/

Ratified on:11/27/2018 12:23:58 PM

Department Contact:

Commission Liaison

415-831-2750

commission.liaison@sfgov.org

Ada Request For Reasonable Accommodation Report
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Administrative Records, Miscellaneous
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Advice Letters
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Affirmative Action Plan
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Agendas, Notices and Minutes of Commission Meetings
Category:
Commission Records
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Annual Reports
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
After 3 years
Audio/Video Recording of Meetings of Policy Bodies
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
After 2 years
Audio/Video Recordings Not Specified
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Audit Reports
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
After 3 years
Bond Documents
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
Duration of Bond
Budget Files
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Calendar [Department Head]
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Calendars [Other Than Department Head]
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Chronological Files
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Claims Files
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until claim is disposed.
Code Interpretations
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Commission Files
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
10 years
Commission Correspondence
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Construction Plans
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Contract Correspondence
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years after life of agreement
Contracts/Agreements/MOUS
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years after life of agreement
Correspondence Not Requiring Follow-Up
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Correspondence, Draft
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Correspondence, Miscellaneous
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Discrimination Complaints
Category:
Personnel/HR Records
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
5 years
Emergency Response Plan
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Employee Accident/Incident Reports
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
7 years
Employee Handbook
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Employment Applications/Resumes
Category:
Personnel/HR Records
Remarks:
Required by Fair Labor Standards Act §11(c)
Retention Type:
2 - Current
Retained On-Site:
2 years
Ergonomic Records
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Exchanged Drafts of Agreements
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Family Medical Leave Act Records
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Fax Transmittal Sheets
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Financial Records, Miscellaneous
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
General Manager Reports
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Incident Reports
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Journals/Magazines/Catalogs
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Lease Files
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
3 years after expirations
Legal Advice
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Legislative Drafts
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Memoranda, Miscellaneous
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
Memoranda, Policy/Decisional
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years after applicable fiscal year
Motions and Resolutions
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Payroll Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5years
Permit Application and Issuance Records
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
3 years
Personnel Files
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years after date of separation
Professional Services Contracts
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years after life of agreement
Publications, Reports Created By Department
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained Off-Site:
Located at Log Cabin - permits and reservations office - Life of permit minimum of 2 years
Purchase Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Regulations
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.24(e)
Retention Type:
1 - Permanent
Retained On-Site:
Current until superceded
Requests For Proposals (RFPs)And Request For Qualifications (Rfqs);Responses to RFPs and RFQs
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Revolving Funds Records
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
For 3 years
Retained Off-Site:
After 3 years
RFP Scoring Records
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Settlement Agreements
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Sexual Harassment Complaints
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Telephone Logs
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years after applicable fiscal year
Time Rosters*
Category:
Personnel/HR Records
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
5 years
Time Sheets
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Work Orders and Payments
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Workers' Compensation Records
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
5 years