You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Accident-Injury Reports
Category:
Personnel
Remarks:
Title 8 CA Code of Regs., Div. 1, including Sec.14307 & 29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
5 years
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Affirmative Action Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Agendas, Notices and Minutes of Commission and Public Hearings
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Audio/Video Recording of Meetings of Policy Bodies (When Required)
Category:
Board
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Audio/Video Recordings Not Otherwise Specified
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Audit Reports
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Calendar (Department Head)
Category:
Administrative
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Commission Correspondence
Category:
Board
Retention Type:
2 - Current
Retained On-Site:
2 years
Conflict of Interest Form 700
Category:
Personnel
Remarks:
Gov't. Code ?81009(e)
Retention Type:
2 - Current
Retained On-Site:
7 years
Contract Correspondence
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years or life of the agreement
Contracts/Agreements/MOUS
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years or life of the agreement
Contracts/Payment Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
Life of Contract +20 years
Correspondence (Non Petition Related)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Discrimination Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 years
Ergonomic Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Exchanged Drafts of Agreements
Category:
Financial
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Executive Director Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act §11(c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Famis Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Financial Records, Miscellaneous
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years after applicable fiscal year
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years after applicable fiscal year
Landlord Petition Files
Category:
Administrative
Remarks:
Landlord
Retention Type:
1 - Permanent
Retained On-Site:
10 years (20 years for Prop. H petitions)
Lease Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Legal Advice
Category:
Opinion
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Memoranda, Policy/Decisional
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
Motions and Resolutions
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Payroll Records
Category:
Financial
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Petition Decisions
Category:
Administrative
Remarks:
Decisions
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Publications, Reports Created By Department
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Purchase Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Regulations
Category:
Financial
Retention Type:
1 - Permanent
Reports to the Board of Supervisors
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Requests For Proposals (RFPs) and Request For Qualifications (Rfqs);
Category:
Financial
Remarks:
2 years
Retention Type:
0 - Unspecified
Retained On-Site:
2
Retained Off-Site:
2 years
Revolving Funds Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
RFP Scoring Records
Category:
Financial
Remarks:
Admin. Code §67.24(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Settlement Agreements
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Sexual Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Tenant Petition Files
Category:
Administrative
Remarks:
Tenant
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Time Rosters
Category:
Financial
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Time Sheets
Category:
No Category
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Travel and Reimbursement Records
Category:
No Category
Retention Type:
2 - Current
Retained On-Site:
2 years
Work Orders and Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
years
Workers' Compensation Records
Category:
No Category
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
5 years