You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Administrative Manuals: Clinical Services and Infection Control
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
Current
Annual Reports or Responses to State
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
As-Needed Physician Spreadsheets
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
As-Needed Physician Timesheets
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Audit Reports
Category:
Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Business Tax Form
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Original sent to City Hall, Copy for our records
Calendars, Personal
Category:
Administrative Records
Remarks:
TCM, Fiscal documentation.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Committee Minutes
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Continuing Education Records For Nurses
Category:
Administrative Records
Remarks:
Board of Registered Nursing Regulations.
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years
Contracts
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Correspondence Files
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Decentralized Rn Testing Records, Rejected Applications
Category:
Administrative Records
Remarks:
Testing Unit, Civil Services Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Direct Payments
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Emergency Box Check List
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Employee Records, Including: Performance Appraisals, Skills Update, Continuing Education, Communicable Disease Screening, and Potential Annual History & Physical Exam
Category:
Administrative Records
Remarks:
Title 22, Primary Care or Community Health Clinic Regulations. §75051 for Community Disease Screening §75052 Employee Records. Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
Employee Records 3 years post terminationCommunicable Disease Screening 3 years post termination
Retained Off-Site:
3 years post termination
Employee Timesheets
Category:
Administrative Records
Remarks:
Administrative DecisionSecure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Fire Drill Reports
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Health Devices Directives
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
HRC3 Form
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Original sent to City Hall, Copy for our records
Incident Reports
Category:
Administrative Records
Remarks:
Title 22 §75053 Administrative Decision.
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Mileage Forms
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Office Depot Orders
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
P103 Spreadsheets
Category:
Administrative Records
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
P103 Timesheets
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Personnel Memos
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Pharmacy Logs
Category:
Administrative Records
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
PO/ DBPO
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Position Control
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
Current Year
Public Health Nurse Dailies
Category:
Administrative Records
Remarks:
TCM, Fiscal Documentation.
Division:
Retention Type:
3 - Storage
Retained Off-Site:
3 years
Purchase Requisitions
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
RFPo's
Category:
Administrative Records
Remarks:
Administrative Decision.Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Rn, Np Licenses
Category:
Administrative Records
Remarks:
Testing Unit, Civil Services, Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
Until Expired
Spore Test Including Sterilize Temperatures Graphs
Category:
Administrative Records
Remarks:
Administrative Decision.Title 22 75064.
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Targeted Case Management (Tcm) Time Surveys
Category:
Administrative Records
Remarks:
TCM, Fiscal Documentation.
Division:
Retention Type:
3 - Storage
Retained Off-Site:
3 years
Travel Authorizations
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Travel Expense Voucher
Category:
Administrative Records
Remarks:
Administrative Decision.
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years