You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Administrative Files
Category:
Administrative
Remarks:
Destroyed at staff discretion after three years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
1 year
Applications and Grant Agreements
Category:
Administrative
Remarks:
Stored off-site
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Appointment Calendars
Category:
Administrative
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Citizens Advisory Committee Letters, Memoranda, General Correspondence
Category:
Committee
Remarks:
Stored off-site
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Citizens Advisory Committee Minutes
Category:
Committee
Remarks:
Stored off-site
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Miscellaneous Documents, Press Clippings, Reports, Statistics
Category:
Chronological Files
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Payment Records
Category:
Financial Files
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Phone Message Pads
Category:
Administrative
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Staff General Correspondence
Category:
Administrative
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
3 years
Time Sheets
Category:
Personnel
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
3 years
Vendor Contracts
Category:
Administrative
Remarks:
Destroyed after five years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
Term of Contract
Retained Off-Site:
5 years