You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

SF Grants for the Arts

http://www.sfgfta.org/

Ratified on:11/27/2018 12:42:23 PM

Department Contact:

Khan Wong

415-554-6710

khan.wong@sfgov.org

Administrative Files
Category:
Administrative
Remarks:
Destroyed at staff discretion after three years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
1 year
Applications and Grant Agreements
Category:
Administrative
Remarks:
Stored off-site
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Appointment Calendars
Category:
Administrative
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Citizens Advisory Committee Letters, Memoranda, General Correspondence
Category:
Committee
Remarks:
Stored off-site
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Citizens Advisory Committee Minutes
Category:
Committee
Remarks:
Stored off-site
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Miscellaneous Documents, Press Clippings, Reports, Statistics
Category:
Chronological Files
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Payment Records
Category:
Financial Files
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Phone Message Pads
Category:
Administrative
Remarks:
Destroyed when no longer needed
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Staff General Correspondence
Category:
Administrative
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
3 years
Time Sheets
Category:
Personnel
Remarks:
Destroyed after 5 years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
3 years
Vendor Contracts
Category:
Administrative
Remarks:
Destroyed after five years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
Term of Contract
Retained Off-Site:
5 years