You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

SF Law Library

http://www.sfgov.org/sfll/

Ratified on:11/27/2018 12:42:57 PM

Department Contact:

Marcia R Bell

415-554-6824

marcia.r.bell@sfgov.org

Administrative Records, Miscellaneous
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Agendas, Notices, and Minutes of Trustee Meetings
Category:
Board of Trustee Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Annual Reports
Category:
Board of Trustee Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Annual Reports
Category:
General Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Audio/Video Recording of Meetings of Policy Bodies
Category:
Board of Trustee Records
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Audit Reports
Category:
General Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Budget Files
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Calendar, Prop. G
Category:
General Administrative Records
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
N/A
Collection Accession Records
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Life of material
Retained Off-Site:
N/A
Collection Maintenance Records
Category:
General Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Correspondence
Category:
Board of Trustee Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Correspondence, Miscellaneous General
Category:
General Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Discrimination and Harassment Complaints
Category:
Personnel Records
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
N/A
Employment Applications/Resumes
Category:
Personnel Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Equal Opportunity Plan
Category:
Personnel Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Personnel Records
Remarks:
3 year minimumRequired by Fair Labor Standards Act §11(c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
N/A
Financial Records, Miscellaneous Invoices
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years after applicable fiscal year
Retained Off-Site:
N/A
Interdepartmental Correspondence
Category:
General Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Legal Advice
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Memoranda, Miscellaneous
Category:
General Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Memoranda, Policy/Decisional
Category:
General Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Retained Off-Site:
N/A
Motions and Resolutions
Category:
Board of Trustee Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Payroll Records
Category:
Personnel Records
Remarks:
Secure permission from SF Employee Retirement System prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Personnel Files
Category:
Personnel Records
Remarks:
Secure permission from SF Employee Retirement System prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Workers' Compensation Records
Category:
Personnel Records
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A