You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Sheriff

http://www.sfgov.org/sheriff

Ratified on:11/27/2018 12:44:34 PM

Department Contact:

Jim Harrigan

415-554-7225

jim.harrigan@sfgov.org

3056/State Parole Log/Sheets
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Administrative Segregation Log/Sheets
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §11075/11142
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Annual Reports (E.G. Board of Corrections)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
Audio/Video Recordings Not Otherwise Specific
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
6
Audit Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
1
Budget Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Cal-OSHA Records
Category:
Personnel/HR Records
Retention Type:
2 - Current
Calendar (Sheriff's)
Category:
Administrative
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Central Warrants Bureau - Felony Warrants/Abstracts
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §11075/11142
Retention Type:
1 - Permanent
Central Warrants Bureau - Log Books
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §11075/11142
Retention Type:
1 - Permanent
Central Warrants Bureau - Misdemeanor Warrants/Abstracts
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §11075/11142
Retention Type:
2 - Current
Retained On-Site:
5
Citizen Complaints
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §832.7
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
6
Civil Judgment Enforcement Records
Category:
Administrative
Remarks:
Privacy Laws and U.S. Code, re: bank accounts, financial records
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Civil Process Service Records
Category:
Administrative
Remarks:
Restraining Orders redacted for addresses, etc. minors
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Claims
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
3
Compensatory Time/Days in Lieu
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Complaint Logs
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §832.7
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
6
Contract Correspondence
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Contracts/Agreements/MOUS
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Correspondence, Sheriff's
Category:
Administrative
Retention Type:
1 - Permanent
Court Orders
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
0 years
Daily Activity Log
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Daily Count Sheets
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Daily Food Quality Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Daily Watch Sheets/Holiday
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
Discrimination and Harassment Complaints
Category:
Personnel/HR Records
Remarks:
Subject to Cal. Penal Code §832.7
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
6
Employee Applications/Resume
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Equal Opportunity Plan
Category:
Personnel/HR Records
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Exchanged Drafts of Agreements
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.42(a)
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
Family Medical Leave Act Records
Category:
Personnel/HR Records
Remarks:
Fair Labor Standards Act §11
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Financial Records - Judgment Debtor Payments
Category:
Administrative
Remarks:
Confidentiality of financial information
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Financial Records of Accounts Receivable and Payments Through S.F. Revolving Accounts
Category:
Administrative
Remarks:
Subject to limitations of S.F. Controller, or, as above.
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Financial Records, Miscellaneous
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Gun Locker/Clothing Locker Locations
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Housing Logs/Sheets
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Incident Reports
Category:
Administrative
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Inmate Welfare Fund Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Intake Video Recordings
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
18 mos.
Interdepartmental Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Laundry Exchange/Sheets
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Lease Files
Category:
Contract/Grant Records
Retention Type:
2 - Current
Memoranda, Policy/Decisional (Current)
Category:
Administrative
Retention Type:
1 - Permanent
Memoranda, Policy/Decisional (Superceded)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Monthly Reports/Facility Division Memorandum
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Overtime
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Payroll Records
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Personnel Files
Category:
Personnel/HR Records
Remarks:
Subject to Cal. Penal Code §832.7
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Petty Cash Records (Revolving Fund)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Prisoner Disciplinary/Hearing Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner Grievance/Action Requests
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner Interview Log
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner Location/Deputy Rounds Log/Sheet
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
Prisoner Lockup Log/Sheets
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner Misdemeanor and Felony Jackets
Category:
Administrative
Remarks:
Subject to Cal. Penal Code §11075/11142
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Prisoner Property Receipts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner Transportation Log
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Prisoner TrUST Fund Documentation
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4 years after applicable fiscal year
Prisoner Visiting Log
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Purchase Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Range Logs
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Request For Proposals (RFPs) and Requests For Qualification (Rfqs); Responses to RFPs and RFQs
Category:
Contract/Grant Records
Retention Type:
2 - Current
RFP Scoring Records
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.42(a)
Retention Type:
2 - Current
Settlement Agreements
Category:
Financial/Administrative
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
1
Time Rosters
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Time Sheets
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Travel and Reimbursement Records
Category:
Personnel/HR Records
Retention Type:
1 - Permanent
Retained On-Site:
4 after separation
Video Recordings of Security Cameras at City Hall
Category:
Administrative
Remarks:
Automatic hard drive erased after six month retention. Subpoena or Court Order required to obtain records beyond six (6) months
Retention Type:
2 - Current
Retained On-Site:
6 months
Weekly Jail Inspection Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Work Orders and Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
5 years after applicable fiscal year
Workers' Compensation Records
Category:
Personnel/HR Records
Remarks:
Title 8, Cal. Code of Regulations, §10102
Retention Type:
1 - Permanent
Retained On-Site:
3 from DOI