You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Accident-Injury Reports
Category:
Personnel
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Chronological File
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Classification
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
DHR Rules
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Discrimination & Harassment Complaints
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
0 years
Employee Handbook
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
3 year minimum Required by Fair Labor Standards Act ยค11 c
Division:
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
0 years
Grievance File & Log
Category:
Personnel
Remarks:
Unless employee has pending case
Division:
Retention Type:
2 - Current
Retained On-Site:
Current or 5 years after separation
Retained Off-Site:
0 years
INACtive Personnel Files
Category:
Personnel
Remarks:
Unless employee has pending case
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 years after final separation
Retained Off-Site:
0 years
Injury/Illness Prevention Plan
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Job Announcements
Category:
Personnel
Remarks:
SFPL: Permanent; Others: until due date of application
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Job Applications
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Job Descriptions
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Leave Request Track File
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Medical Files
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
0 years
Misc. Subjects
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
10 years
Retained Off-Site:
0 years
MOU/SEIU Contract
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Payroll Reports
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Performance Evaluation Tracking File
Category:
Personnel
Remarks:
Until employee separates
Division:
Retention Type:
2 - Current
Retained On-Site:
Current
Retained Off-Site:
0 years
Personnel Files
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
0 years
Personnel Office Notes
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Personnel/DHR Forms
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Reassignment Requests
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Reduced Work Schedule
Category:
Personnel
Remarks:
Until employee separates
Division:
Retention Type:
2 - Current
Retained On-Site:
Current
Retained Off-Site:
0 years
Request to Hire Pt Pages
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Retired Employees List
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Sfpl Policies/Regulations
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superseded
Retained Off-Site:
0 years
Staff Badge List
Category:
Personnel
Remarks:
Until employee separates
Division:
Retention Type:
2 - Current
Retained On-Site:
Current
Retained Off-Site:
0 years
Time Rosters
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Time Sheets
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Warrant Transmittal Forms
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Worker's Compensation
Category:
Personnel
Remarks:
Title 8 Cal. Code of Regulations, Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
Lesser of 50 years or life of employee
Retained Off-Site:
0 years