You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Treasure Island Development Authority
http://www.sftreasureisland.org/
Ratified on:11/27/2018 12:50:05 PM
Department Contact:
Accident/Injury Reports
Category:
Administrative
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Admin Files
Category:
Administrative
Remarks:
Department Policy
Division:
Retention Type:
2 - Current
Retained On-Site:
CURRENT YEAR
Retained Off-Site:
N/A
Agendas, Notices & Minutes of Commission Meetings
Category:
Commission Records (TIDA)
Remarks:
Sunshine Ord. § 67.9
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Annual Reports
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 YEARS
Retained Off-Site:
PERMANENT
Application, Boards
Category:
Commission Records - Personnel
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
ACTIVE 2YEARS
Retained Off-Site:
N/A
Appointment Processing
Category:
Commission Records - Personnel
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
ACTIVE 5 YEARS
Retained Off-Site:
N/A
Audio Tapes of Meetings (Open/Closed Sessions)
Category:
Commission Records - Legislative
Remarks:
Sunshine Ord. § 67.8-1
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3YEARS
Retained Off-Site:
PERMANENT
Audit Reports
Category:
Administrative
Remarks:
Department Policy
Division:
Retention Type:
2 - Current
Retained On-Site:
CURRENT YEAR
Retained Off-Site:
N/A
Bid Documents
Category:
Contract Records
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Budget Files
Category:
Financial - Budget
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
By-Laws
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Calendar, Dept. Head
Category:
Administrative
Remarks:
Admin Code§67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Check Payments/Refunds
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
Civil Service Rules
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SUPERSEDED
Retained Off-Site:
N/A
Commission Correspondence
Category:
Commission Records (TIDA)
Remarks:
Sunshine Ord. § 67.2
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Commission Files
Category:
Commission Records (TIDA)
Remarks:
Sunshine Ord. § 67.2
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Conflict of Interest - Form 700 (Filing Officer Reports)
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Contracts
Category:
Contract/Grants
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
TERM OF AGREEMENT + 4 YEARS
Retained Off-Site:
N/A
Contracts/Agreements
Category:
Contracts/Grants/Project Records
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL PROJECT COMPLETION
Retained Off-Site:
N/A
Contracts/Agreements/General MOU's/Modifications
Category:
Contract Records
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS AFTER LIFE OF AGREEMENT
Retained Off-Site:
N/A
Draft Contracts
Category:
Contracts
Remarks:
Admin code Sec. 67.24 (a) (2)
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL APPROVED
Retained Off-Site:
N/A
Emergency Plans
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS/UNITL SUPERSEDED
Retained Off-Site:
N/A
Employment Applications/Resumes
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Encumbrance Payment Request (Famis)
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
N/A
Environmental Impact Reports
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Exchanged Drafts of Agreements
Category:
Contracts/Grants/Project Records
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Administrative
Remarks:
3 YEAR MIN. REQUIRED BY FAIR LABOR STD. ACT
Division:
Retention Type:
2 - Current
Retained On-Site:
3 FISCAL YEARS
Retained Off-Site:
N/A
General Correspondences - Misc.
Category:
Correspondences
Remarks:
Department Policy
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Lease Files
Category:
Contracts/Grants/Project Records
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
1 YEAR AFTER EXPIRATION
Retained Off-Site:
N/A
Lease Files
Category:
Lease
Remarks:
24 CFR 570.50624/92.50824/574.530/576.65
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 YEARS AFTER AGT./ CONTRACT EXP.
Retained Off-Site:
3 YEARS AFTER AGT./CONTRACT EXP.
Lease, Permit, Easement Agreements & Amendments & Files
Category:
Contract Records
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR AFTEREXPIRATION
Retained Off-Site:
N/A
Motions & Resolutions
Category:
Commission Records (TIDA)
Remarks:
Department Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Office Expenditure Documents
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
Payables (Invoices/Vendors)
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
Payroll Reports/Timecards
Category:
Administrative
Remarks:
SECURE PERMISSION FROM SFRA
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
50 YEARS OR UNTIL DEATH
Personnel Files
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
DURING EMP. TENURE + 5 YEARS
Retained Off-Site:
N/A
Policies/Procedures
Category:
Policies
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS/UNTIL SUPERSEDED
Retained Off-Site:
N/A
Project Status Reports
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Purchase Orders (Copy)
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
Receipts/Deposits
Category:
Financial
Remarks:
24 CFR 570.50624/92.50824/574.530/576.65
Division:
Retention Type:
1 - Permanent, 3 - Storage
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
3 FISCAL YEARS
RFA, RFP, RFQ (S)
Category:
RFA, RFP, RFQ
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS OR OF NO CURRENT USE
Retained Off-Site:
N/A
Rules & Regulations
Category:
Commission Records (TIDA)
Remarks:
Sunshine Ord. § 67.2
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Rules of Order
Category:
Commission Records (TIDA)
Remarks:
Department Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Settlement Agreements
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Telephone Message Slips/Logs
Category:
Administrative
Remarks:
Department Policy
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
N/A
Tenant Billings
Category:
Financial - Budget
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 YEARS TERM
Tenant Insurance Records
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
N/A
Travel & Reimbursement Records
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
N/A
Work Orders & Payments
Category:
Financial
Remarks:
Admin Code§8
Division:
Retention Type:
1 - Permantent, 2 - Current
Retained On-Site:
2 FISCAL YEARS
Retained Off-Site:
N/A
Worker's Compensation Records
Category:
Administrative
Remarks:
Admin Code§8
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
DURING EMP. TENURE + 5 YEARS
Retained Off-Site:
N/A