You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

War Memorial Center

http://www.sfwmpac.org/

Ratified on:11/27/2018 12:58:59 PM

Department Contact:

Colleen Burke-Hill

415-554-6351

colleen.burke-hill@sfgov.org

Accident-Injury Reports
Category:
Personnel
Remarks:
29 CFR 1404.6
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Administrative Records, Miscellaneous
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Agendas, Notices and Minutes of Commission and Committee Meetings
Category:
Commission
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Perm.
Annual Reports
Category:
Administrative
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Perm.
Audio Recording of Meetings of Policy Bodies
Category:
Commission
Remarks:
Admin. Code 67.14
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Perm.
Audit Reports
Category:
Financial
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Perm.
Audit Work Papers
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Budget Files
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Calendar; Prop. G
Category:
Administrative
Remarks:
Admin. Code 67.29-5
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Citizen Complaints and Compliments
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Commission Correspondence
Category:
Commission
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Commission Files
Category:
Commission
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Perm.
Commission Packets
Category:
Commission
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Conflict of Interest Form 700
Category:
Personnel
Remarks:
Gov't. Code 81009(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Contract Correspondence
Category:
Contracts
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agmt.
Retained Off-Site:
NA
Contracts/Agreements/MOUS
Category:
Contracts
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agmt.
Retained Off-Site:
NA
Correspondence Not Requiring Follow-Up
Category:
Administrative
Remarks:
Department Policy
Retention Type:
4 - No Retention Required
Retained On-Site:
NA
Retained Off-Site:
NA
Correspondence, Draft
Category:
Administrative
Remarks:
Department Policy
Retention Type:
4 - No Retention Required
Retained On-Site:
NA
Retained Off-Site:
NA
Correspondence, Miscellaneous
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Discrimination/Harassment Complaints
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
Employment Applications/Resumes
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Equal Opportunity Plan
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Ergonomic Records
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Exchanged Drafts of Agreements
Category:
Contracts
Remarks:
Admin Code 67.14
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Family Medical Leave Act Records
Category:
Personnel
Remarks:
FLSA Sec. 11 (c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
NA
Famis Reports
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Fax Transmittal Sheets
Category:
Administrative
Remarks:
Department Policy
Retention Type:
4 - No Retention Required
Retained On-Site:
NA
Retained Off-Site:
NA
Financial Records, Miscellaneous
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Historical Documents
Category:
Historic
Remarks:
Admin. Code 8.7
Retention Type:
1 - Permanent
Retained On-Site:
Varies
Retained Off-Site:
Perm.
Interdepartmental Correspondence
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Invoices
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Journals/Magazines/Catalogs
Category:
Administrative
Remarks:
Department Policy
Retention Type:
4 - No Retention Required
Retained On-Site:
NA
Retained Off-Site:
NA
Legal Advice of Limited Significance
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Retained Off-Site:
varies
Legal Advice of Long-Term Significance
Category:
Administrative
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
Perm.
Retained Off-Site:
Perm.
Memoranda, Miscellaneous
Category:
Administrative
Remarks:
Department Policy
Retention Type:
4 - No Retention Required
Retained On-Site:
NA
Retained Off-Site:
NA
Memoranda, Policy/Decisional
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
varies
Motions and Resolutions
Category:
Commission
Remarks:
Department Policy
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Perm.
Payables (Invoices)
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
Payroll Records
Category:
Personnel
Remarks:
Secure permission of SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Permit Application and Issuance Records
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
Life of permit; min. 2 yrs.
Retained Off-Site:
NA
Personnel Files
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
Publications, Reports Created By Department
Category:
Administrative
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Purchase Orders
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
Request For Proposals (RFPs) and Request For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contracts
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Revolving Fund Records
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
RFP Scoring Cards
Category:
Contracts
Remarks:
Admin. Code 67.14
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Settlement Agreements
Category:
Administrative
Remarks:
Department Polity
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Perm.
Time Rosters
Category:
Personnel
Remarks:
Secure permission of SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Time Sheets
Category:
Personnel
Remarks:
Secure permission of SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Travel and Reimbursement Records
Category:
Personnel
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
NA
Work Orders and Payments
Category:
Financial
Remarks:
Department Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, Sec. 10102
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
NA