You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Accommodation Report
Category:
Personnel
Retention Type:
0 - Unspecified
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Ada Request For Reasonable
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Administrative Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Retained Off-Site:
0 years
Affirmative Action Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Agendas, Notices and Minutes of Commission and Committee Meetings
Category:
Commission
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Annual Reports
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Audit Reports
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Calendars {Department Head}
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
0 years
Calendars {Other Than Department Head}
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
1 YEAR
Retained Off-Site:
0 years
Citizen Complaints
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Code Interpretations
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Retained Off-Site:
0 years
Commission Correspondence
Category:
Commission
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Retained Off-Site:
0 years
Commission Files
Category:
Commission
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Commission Packets
Category:
Commission
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Retained Off-Site:
0 years
Contract Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years or life of the agreement
Retained Off-Site:
0 years
Contracts/Agreements/MOUS
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Retained Off-Site:
0 years
Correspondence Not Requiring Follow- Up
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
1 YEAR
Retained Off-Site:
0 years
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Retained Off-Site:
0 years
Discrimination Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Employment Applications/Resumes
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Ergonomic Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Exchanged Drafts of Agreements
Category:
Administrative
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
0 years
Executive Director Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act §11(c)
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Fax Transmittal Sheets
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Financial Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Retained Off-Site:
0 years
Invoices
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Retained Off-Site:
0 years
Journals/Magazines/Catalogs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
One month
Retained Off-Site:
0 years
Lease Files
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Retained Off-Site:
0 years
Legal Advice
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
0 years
Motions and Resolutions
Category:
Commission
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Payables (Invoices)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
0 years
Payroll Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Permit Application and Issuance Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
For life of permit, minimum of 2 years
Retained Off-Site:
0 years
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Publications, Reports Created By Department
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Purchase Orders
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
0 years
Sexual Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Time Rosters
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Time Sheets
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Travel and Reimbursement Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
0 years