You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

1599, 1059, 1050 Account Reports
Category:
Reports
Remarks:
Monthly spreadsheets
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
1934 Street Improvement Bonds Register, Canceled Bonds, Coupons
Category:
Misc
Remarks:
CA S&H Code Sec. 8501-9481
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr after bond maturity
Retained Off-Site:
0 years
Absent Heirs Files
Category:
Misc
Remarks:
inc. court order, FAMIS printouts, bank slips, correspondence, etc.
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 9 yr
Retained Off-Site:
0
Batch Control Sheets
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
3 yr
Retained Off-Site:
0
Cash Register Receipts Printouts
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
3 yr
Retained Off-Site:
0
Cash Tag Posting Sheet
Category:
Reports
Remarks:
Produced daily
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Cashier Journals
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Cashier Tags
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Cashier Worksheets
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Check Copies After 10/99
Category:
Taxes
Remarks:
Scanned/paper destroyed. Presently stored on Department network drive; plans exist to move to CD-ROM storage
Division:
Retention Type:
1 - Permanent
Retained On-Site:
permanent
Retained Off-Site:
permanent
Check Copies Before 10/99
Category:
Taxes
Remarks:
paper destroyed after transfer to microfiche
Division:
Retention Type:
1 - Permanent
Retained On-Site:
0 years
Retained Off-Site:
permanent
Check Tapes
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
3 yr
Retained Off-Site:
0
Daily Registers
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 5 yr
Retained Off-Site:
0
Deposit Slip (Carbon Copy)
Category:
Reports
Remarks:
info in FAMIS
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Diaries Receipts Processing Fom
Category:
Reports
Remarks:
paper destroyed after transfer to microfiche
Division:
Retention Type:
1 - Permanent
Retained On-Site:
0 years
Retained Off-Site:
permanent
Famis Printouts
Category:
Reports
Remarks:
FAMIS backed up daily by DTIS
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
while useful
Retained Off-Site:
0
Incoming Monies From State Gov't Check & Remittance Advice Copies
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
permanent
Retained Off-Site:
0
Management Reports On Total Deposits
Category:
Reports
Remarks:
computer printouts; frequent usage
Division:
Retention Type:
2 - Current
Retained On-Site:
2 yr
Retained Off-Site:
0
Monthly Account Reports (Other)
Category:
Reports
Division:
Retention Type:
1 - Permanent
Retained On-Site:
permanent
Retained Off-Site:
0
NSF Checks Receiving Documents (Copy)
Category:
Reports
Remarks:
Checks forwarded to appropriate dept.
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Parking Tax Collection Bonds
Category:
Reports
Remarks:
received from parking lot operators
Division:
Retention Type:
2 - Current
Retained On-Site:
3 yr
Retained Off-Site:
0
Port Lockbox Reports
Category:
Reports
Remarks:
inc. remittance advice, received checks, weekly & monthly reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Remitted Water Bills
Category:
Taxes
Remarks:
Scanned; paper bills destroyed after 2 mo
Division:
Retention Type:
1 - Permanent
Retained On-Site:
permanent
Retained Off-Site:
0 years
Revenue Posting
Category:
Reports
Remarks:
info in FAMIS
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Revolving Fund Statements and Checks
Category:
Reports
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
FY + 4 yr
Retained Off-Site:
5 yr
Treas. Grp. Accts.: Account Reconciliation Spreadsheet
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 3 yr
Retained Off-Site:
0
Treas. Grp. Accts.: Bank Statements
Category:
Reports
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
FY + 4 yr
Retained Off-Site:
5 yr
Treas. Grp. Accts.: Daily Balance Projections
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Treas. Grp. Accts.: Expenditure and Revenue Folder
Category:
Reports
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
FY + 4 yr
Retained Off-Site:
5 yr
Treas. Grp. Accts.: Liquidation Report Printouts
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
Treas. Grp. Accts.: Monthly Famis Posting Reports
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY +3 yr
Retained Off-Site:
0
Treas. Grp. Accts.: Reconciliation Summary
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 3 yr
Retained Off-Site:
0
Treasurer's Daily Cash Disbursement
Category:
Reports
Remarks:
daily printout
Division:
Retention Type:
2 - Current
Retained On-Site:
FY + 2 yr
Retained Off-Site:
0
TrUST Fund Folders
Category:
Misc
Division:
Retention Type:
2 - Current
Retained On-Site:
10 yr
Retained Off-Site:
0
Wicket Sheets
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
3 yr
Retained Off-Site:
0