You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Bankruptcy Files
Category:
Taxes
Retention Type:
1 - Permanent
Retained On-Site:
2 yr after close
Retained Off-Site:
permanent
Blank Forms
Category:
Misc
Retention Type:
4 - No Retention Required
Retained On-Site:
Until outdated
Retained Off-Site:
0 years
Cashier's Daily Report (F2806-2M)
Category:
Reports
Retention Type:
2 - Current
Retained On-Site:
2 yr
Retained Off-Site:
0
Collection Agency Reports
Category:
Taxes
Retention Type:
1 - Permanent
Retained On-Site:
3 yr
Retained Off-Site:
permanent
Cubs Printouts
Category:
Misc
Retention Type:
4 - No Retention Required
Retained On-Site:
while useful
Retained Off-Site:
0
Escrow Files
Category:
Taxes
Retention Type:
1 - Permanent
Retained On-Site:
2 yr after close
Retained Off-Site:
permanent
Monthly Control Sheets (Internal)
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
5 yr
Retained Off-Site:
permanent
Monthly Journals
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
5 yr
Retained Off-Site:
permanent
Monthly Performance Reports
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
5 yr
Retained Off-Site:
permanent
Monthly Reports to Controller
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
5 yr
Retained Off-Site:
permanent
Quarterly Reports to Board of Supervisors
Category:
Reports
Remarks:
two copies sent to SF Public Library (Admin Code Sec. 8.16)
Retention Type:
1 - Permanent
Retained On-Site:
5 yr
Retained Off-Site:
permanent
Request For Abandonment or Compromise (Form 2850)
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
2 yr
Retained Off-Site:
permanent
Small Claims Files
Category:
Taxes
Remarks:
include copies of 3rd-party liens, letters from debtors, promissory notes, other documents
Retention Type:
1 - Permanent
Retained On-Site:
1 yr after closed or dismissed
Retained Off-Site:
permanent
Temporary Business Registration Certificate (Yellow Copy)
Category:
Taxes
Remarks:
image retained, hard copy destroyed
Retention Type:
2 - Current
Retained On-Site:
2 yr
Retained Off-Site:
0
Transfer of Delinquent Account (Form Tc 5M 2-85)
Category:
Reports
Retention Type:
1 - Permanent
Retained On-Site:
3 year
Retained Off-Site:
permanent
Unsecured Personal Property Tax Roll
Category:
Taxes
Retention Type:
1 - Permanent
Retained On-Site:
0
Retained Off-Site:
permanent
Unsecured Property Tax Liens & Lien Release (Recorder's Stamp)
Category:
Taxes
Retention Type:
1 - Permanent
Retained On-Site:
2 yr after paid or not renewed
Retained Off-Site:
permanent