You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Brochures
Category:
Public
Division:
Retention Type:
2 - Current
Retained On-Site:
2 yr after superseded (example copy)
Retained Off-Site:
0
Bureau of License Columnar Ledger Sheet
Category:
Reports
Remarks:
No longer produced
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Business License Statements Excepting SFPD (Form L304) (Office Copy)
Category:
Taxes
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Delinquent Tax Notices (Form 206)
Category:
Taxes
Division:
Retention Type:
2 - Current
Retained On-Site:
end of FY + 2 yr
Retained Off-Site:
0
Dog License Receipts
Category:
Taxes
Division:
Retention Type:
2 - Current
Retained On-Site:
2 yr
Retained Off-Site:
0
Financial and Statistical Reports, Performance Assessments (Printouts)
Category:
Reports
Division:
Retention Type:
2 - Current
Retained On-Site:
2 yr
Retained Off-Site:
0
Payment Histories For Business Licenses (Electronic)
Category:
Reports
Remarks:
Archived in Business License System
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Police Dept. Permits
Category:
Taxes
Remarks:
following retention period, returned to SFPD
Division:
Retention Type:
2 - Current
Retained On-Site:
2 mo
Retained Off-Site:
0
Receipts Processing Form (Cff-106)
Category:
Taxes
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Redemption Certificates (Form R201)
Category:
Taxes
Remarks:
CA R&T Code Sec. 4107
Division:
Retention Type:
2 - Current
Retained On-Site:
12 yr
Retained Off-Site:
0
Refunds (Paper Printouts)
Category:
Taxes
Remarks:
printouts from computer system
Division:
Retention Type:
2 - Current
Retained On-Site:
4 yr from date of process
Retained Off-Site:
0
Regulating Agencies Notification/Authorization
Category:
Taxes
Remarks:
Returned to authorizing dept. when license fee is paid
Division:
Retention Type:
2 - Current
Retained On-Site:
until fee is paid
Retained Off-Site:
0
Rent Arbitration Refunds
Category:
Taxes
Division:
Retention Type:
2 - Current
Retained On-Site:
4 yr
Retained Off-Site:
0
Requisition For Purchase Order/Invoices
Category:
Misc
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Secured and Secured Escaped Prop. Tax Forms (Forms R205 & R211) (Blank)
Category:
Misc
Division:
Retention Type:
2 - Current
Retained On-Site:
2 yr from issue (one copy)
Retained Off-Site:
0
Secured and Supplemental Tax Rolls (Microfiche)
Category:
Taxes
Remarks:
Kept in vault; past 7 years have also been transferred to CD-ROM; CA Govt Code Sec. 26908; CA R&T Code Sec. 4109.5, 4377
Division:
Retention Type:
2 - Current
Retained On-Site:
12 yr
Retained Off-Site:
0
Supplemental Secured and Unsecured Prop. Tax Forms (Forms R208 & R209) (Blank)
Category:
Misc
Remarks:
1 box 2500 forms
Division:
Retention Type:
2 - Current
Retained On-Site:
no time limit (1 box of each year)
Retained Off-Site:
0
Unsecured and Unsec. Supplemental Tax Rolls (Microfiche)
Category:
Taxes
Remarks:
Kept in vault;CA Govt Code Sec. 26908; CA R&T Code Sec. 2928, 4109.5
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yr
Retained Off-Site:
0
Unsecured Prop. Tax Forms (Form R204) (Blank)
Category:
Misc
Remarks:
1 box 2500 forms
Division:
Retention Type:
2 - Current
Retained On-Site:
current year + 6 yr (1 box)
Retained Off-Site:
0