You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Fire Department

http://sfgov.org/fire

Ratified on:11/19/2018 2:02:39 PM

Department Contact:

Lucy Chu

415-558-2357

lucy.chu@sfgov.org

Accident Damage Estimates

Category:

Administrative

Division:

Bureau of Equipment

Retention Type:

2 - Current

Retained On-Site:

0 years

Retained Off-Site:

4 years

Accounting Matters

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

5 years

Retained Off-Site:

0 years

Administrative Hearings

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

10 years

Retained Off-Site:

0 years

Administrative Records

Category:

Administrative

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Administrative Records, Miscellaneous

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Advice Letters

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Agendas, Notices, and Minutes

Category:

Commission

Division:

Fire Commission

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Airport Division

Category:

Administrative

Remarks:

Airport

Division:

Management Services

Retention Type:

1 - Permanent

Retained On-Site:

5 years

Retained Off-Site:

0 years

Annual Reports

Category:

Administrative

Division:

Management Services

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Audio Recording of Meetings

Category:

Commission

Division:

Fire Commission

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Audio/Video Miscellaneous

Category:

Administrative

Division:

Nert

Retention Type:

4 - No Retention Required

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Audio/Video Recordings

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Audio/Video Recordings

Category:

Technical

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Audio/Video Recordings

Category:

Administrative

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Audit Reports

Category:

Administrative

Division:

Management Services

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Audit Work Papers

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Budget Files

Category:

Budget

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Budget Files

Category:

Administrative

Division:

Management Services

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Budget Files

Category:

Budget

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Calendar

Category:

Administrative

Division:

Division of Training

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Calendars

Category:

Administrative

Division:

Management Services

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Chron Files

Category:

Administrative

Division:

Management Services

Retention Type:

4 - No Retention Required

Retained On-Site:

3 years

Retained Off-Site:

0 years

Chronological Files

Category:

Chronological Files

Division:

Division of Training

Retention Type:

4 - No Retention Required

Retained On-Site:

5 years

Retained Off-Site:

0 years

Commission Files

Category:

Commission

Division:

Fire Commission

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Commissioner Dockets

Category:

Commission

Division:

Fire Commission

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Company Journals

Category:

Administrative

Division:

Division One

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Company Journals

Category:

Administrative

Division:

Division Three

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Company Journals

Category:

Administrative

Division:

Division Two

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Contracts/Agreements/MOUS//Pay Files

Category:

Financial

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Correspondence

Category:

Commission

Division:

Fire Commission

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Correspondence

Category:

Administrative

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Correspondence (Not Requiring Follow-Up)

Category:

Administrative

Division:

Nert

Retention Type:

4 - No Retention Required

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Correspondence, Reports

Category:

Administrative

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Disciplinary Files

Category:

Commission

Remarks:

Disciplinary

Division:

Fire Commission

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Employment Applications

Category:

Personnel

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Financial Records

Category:

Financial

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Fire Incident Reports

Category:

Administrative

Remarks:

Hardcopies of records from 1997 through 10/00 are maintained at Headquarters; records subsequent to 10/00 are maintained in the Headquarters computer system; and records prior to 1997 are maintained off-site.Fire

Division:

Management Services

Retention Type:

1 - Permanent

Retained On-Site:

4 years

Retained Off-Site:

0 years

Fuel Deliveries

Category:

Administrative

Remarks:

Fuel

Division:

Bureau of Equipment

Retention Type:

1 - Permanent

Retained On-Site:

2 years

Retained Off-Site:

0 years

General Files (Working Files)

Category:

Commission

Division:

Fire Commission

Retention Type:

4 - No Retention Required

Retained On-Site:

Perman.

Retained Off-Site:

0 years

In-Service Training Rosters/Records

Category:

Personnel

Remarks:

Training

Division:

Division of Training

Retention Type:

1 - Permanent

Retained On-Site:

2 years

Retained Off-Site:

0 years

Interdepartmental Correspondence

Category:

Administrative

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Investigation Reports

Category:

Administrative

Division:

Fire Investigation

Retention Type:

2 - Current

Retained On-Site:

7 years

Retained Off-Site:

0 years

Invoices

Category:

Financial

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Invoices, Financial Records

Category:

Financial

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Maintenance and Scheduling

Category:

Administrative

Division:

Bureau of Equipment

Retention Type:

2 - Current

Retained On-Site:

0 years

Retained Off-Site:

4 years

Manuals

Category:

Training

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Memoranda

Category:

Administrative

Division:

Nert

Retention Type:

4 - No Retention Required

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Memoranda

Category:

Administrative

Division:

Division of Training

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Memoranda (Policy/Decisional)

Category:

Administrative

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Payables

Category:

Financial

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Payroll Records

Category:

Personnel

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Payroll Records/Time Rolls

Category:

Personnel

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Personnel Files

Category:

Personnel

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Purchase Orders

Category:

Financial

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Resolutions

Category:

Commission

Division:

Fire Commission

Retention Type:

1 - Permanent

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Time Sheets

Category:

Personnel

Division:

Nert

Retention Type:

2 - Current

Retained On-Site:

Perman.

Retained Off-Site:

0 years

Travel and Reimbursement Records

Category:

Financial

Division:

Division of Training

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years