You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Department Contact:

Jean Caramatti

650-821-5042

jean.caramatti@sfgov.org

Accident and Incident
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.7, 139.329
Retention Type:
2 - Current
Retained On-Site:
1 year
Accident/Injury Reports
Category:
Personnel/HR Records
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Ada Request For Reasonable Accommodation Report
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Administrative Records, Miscellaneous
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Advice Letters
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years, or until superceded
Agendas, Notices and Minutes of Commission Meetings
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Airline Affairs Committee Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Airport Condition
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.8, 139.339
Retention Type:
2 - Current
Retained On-Site:
1 year
Airport Fueling Agent Inspection, Fueling Personnel Training
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.3, 139.301.b.4, 139.321
Retention Type:
2 - Current
Retained On-Site:
1 year
Airport-Airline MOUS
Category:
Contract Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Alert Notice Log
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Annual Reports (Including Budget and Performance Reports)
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
As-Built Drawings
Category:
Construction Contract Records
Retention Type:
1 - Permanent
Audio/Video Recordings Not Otherwise Specified
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Audio/Video Recordings of Commission Meetings
Category:
Commission Records
Remarks:
S.F. Admin. Code 67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Audit Reports
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Bank Statements
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Bay Historical Records
Category:
Administration
Remarks:
S.F. Admin Code Section 8.7
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Bid Documents
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Bidding Lists
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Billing Instruction Log
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Billing Instructions
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Bond Issue Files
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Bond Sale Transcripts
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Budget Files
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Budget Manual
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Business Reports
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Calendars, Prop. G
Category:
Administration
Remarks:
S.F. Admin. Code 67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Capital Plans
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
5 years
Capital Project Funding Files
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Case Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
While active
Retained Off-Site:
As required
Citizen Complaints
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Civil Service Rules
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Claims
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
While active
Retained Off-Site:
As required
Claims Statistical Records
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Commission Correspondence
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Commission Files
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Commission Packages
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Complaint Logs
Category:
Administration
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Concession Revenue Analysis Reports
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Concession Sales Analyses
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Conflict of Interest Code
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Contract Correspondence
Category:
Contract Records
Retention Type:
2 - Current
Retained On-Site:
2 years or life of the agreement
Contract Records, Change Orders, Correspondence, Plans, Materials Testing, Permits, Warranties
Category:
Construction Contract Records
Retention Type:
2 - Current
Contracts/Agreements/General MOUS/Modifications
Category:
Contract Records
Retention Type:
2 - Current
Retained On-Site:
Life of the agreement
Retained Off-Site:
As required
Correspondence, Miscellaneous
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Cost Centers, Concession Billing Instructions
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Credit Memoranda
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Daily Cash Receipts
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Direct Vouchers
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Discrimination Complaints
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Drug Testing Results
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Economic Impact Studies
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Eeo Complaints - Sexual Harassment Discrimination
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Employee Handbook
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after superceded
Employee Medical Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Employee Safety Procedures and Practices
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after superceded
Employment Applications/Resumes
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Environmental Impact Reports
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Equal Employment Opportunity Plan/Report
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Ergonomic Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Exchanged Drafts of Agreements
Category:
Contract Records
Remarks:
S.F. Admin Code 67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Executive Directives
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Family Medical Leave Act Records
Category:
Personnel/HR Records
Remarks:
Fair Labor Standards Act Sec. 11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Famis Reports
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Financial Records, Miscellaneous
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Retained Off-Site:
3 years
General Ledger
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Interdepartmental Correspondence
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Invoices
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Retained Off-Site:
3 years
Journal Entries
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Lease, Permit, Easement Agreements and Amendments and Files
Category:
Property Records
Retention Type:
2 - Current
Retained On-Site:
During term of agreement
Legal Advice
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Library Books
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superceded or outdated
Mail Lists
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Master Plan Historical Records
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Master Plan Rates & Charges Projection Records
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Memoranda, Policy/Decisional
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
Motions and Resolutions
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Movement Areas and Safety Areas Training
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.6, 139.329
Retention Type:
2 - Current
Retained On-Site:
2 years
Noise Insulation Program
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Non-Disciplinary Grievances Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years
Palcare-Childcare Documents
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Payables (Invoices)
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Payment Documents Relating to Series 2 Bonds
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years after no longer outstanding
Retained Off-Site:
3 years
Payroll Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years following separation
Permit Application and Issuance Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
For life of permit, minimum of 2 years
Personnel Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years following separation
Personnel Training, Emergency Personnel Training
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.1, 139.301.b2, 139.303, 139.319, 139.327
Retention Type:
2 - Current
Retained On-Site:
2 years
Procedures Manuals
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Project Stabilization Agreement (PSA) Affidavit Repository Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
During term of agreement
Retained Off-Site:
As required
Project Status Reports
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Publications, Reports Created By Department
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Purchase Orders
Category:
Contract Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Rates & Charges Projections
Category:
Budget & Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Receipt Processing Forms
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Reference Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Request For Proposals (RFPs) and Request For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Requisitions For Preliminary Official Statement (Pos)
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Research Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Revolving Funds Records
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
RFP Scoring Records
Category:
Contract Records
Remarks:
S.F. Admin. Code 67.24(e)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Rules and Regulations
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Rules of Order
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Self-Inspection
Category:
Airport Certification
Remarks:
14 CFR 139.301.b.5, 139.327
Retention Type:
2 - Current
Retained On-Site:
1 year
Settlement Agreements
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Statement of Economic Interest Form 700
Category:
Commission Records
Remarks:
CA Gov. Code 81009(e)
Retention Type:
2 - Current
Retained On-Site:
7 years
Statistical Reports
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years after superceded
Retained Off-Site:
3 years
Tenant Billings
Category:
Budget & Finance
Retention Type:
2 - Current
Retained On-Site:
2 years after term of tenancy
Retained Off-Site:
3 years
Tenant Correspondence Documenting Agreements or Providing Evidence of Intent of Agreements
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Tenant Directory
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Tenant Improvement Guide
Category:
Administration
Remarks:
Until superceded. Previous versions kept in electronic format.
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Tenant Insurance Records
Category:
Administration
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Tenant Inventories
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Tenant Number Log
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Tenant Numbers
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Time Rosters
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Travel and Reimbursement Records
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Voucher Payments
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Work Assignment Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Work Orders and Payments
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years
Workers' Compensation Records
Category:
Personnel/HR Records
Remarks:
Title 8, CA Code of Regulations, Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Worksheets For Calculation of Billings
Category:
Administration
Retention Type:
2 - Current
Retained On-Site:
2 years