You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
(Missing Record Type)
Category:
Personnel/HR Records
Remarks:
29 CFR 1904.44
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Accident-Injury Reports
Category:
Personnel/HR Records
Remarks:
Govt. Code § 81009(e)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Administrative Records, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Advice Letters
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years or until superseded
Retained Off-Site:
N/A
Agenda/Notices
Category:
Police Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Annual Reports
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
Permanent
Audio/Dvd Recordings of Meetings
Category:
Police Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Audio/Video Recordings Not Otherwise Specified
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or of no current use
Retained Off-Site:
N/A
Audit Reports
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
Permanent
Background Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Budget Files
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Calendar [Department Head], Prop. G
Category:
General and Administrative Records
Remarks:
Required by Admin. Code § 67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Calendars [Other Than Department Head]
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Captain Morning Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Claims Index
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Code Interpretations
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superseded
Retained Off-Site:
N/A
Commission Meeting Files
Category:
Police Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Concealed Weapons Permits
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until expired
Retained Off-Site:
N/A
Conflict of Interest Form 700
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Consulate Liaison Files
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Contract Correspondence
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Term of the agreement plus 2 years
Retained Off-Site:
N/A
Contract Payment Records
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of two years or term of the agreement
Retained Off-Site:
As required
Contracts/Agreements
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or term of the agreement
Retained Off-Site:
As required
Correspondence
Category:
Police Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Correspondence Not Requiring Follow-Up
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Correspondence, Draft
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Correspondence, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Crime Statistics
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Dabor Records
Category:
General and Administrative Records
Division:
Retention Type:
0 - Unspecified
Retained On-Site:
2 years
Retained Off-Site:
5 years
Daily Arrest Information
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Department Bulletins
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 7 years or until superseded
Retained Off-Site:
N/A
Department Manuals
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 7 years or until superseded
Retained Off-Site:
N/A
Disciplinary Files
Category:
Police Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Discrimination and Harassment Complaints
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Event Operation Orders
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Exchanged Drafts of Agreements
Category:
Contract/Grant Records
Remarks:
Admin. Code § 67.24(a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Executive Director Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Fax Transmittal Sheets
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Financial Records, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Fleet Management Records
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
General Orders
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
General Orders
Category:
Police Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
General Working Files
Category:
Police Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Hate Crime Statistics
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Incident Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Until case closed plus 2 years
Retained Off-Site:
5 years
Interdepartmental Correspondence
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Investigation Case Files (Homicide)
Category:
General and Administrative Records
Remarks:
Penal Code §799
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Investigation Case Files (Other)
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Until case closed plus 2 years
Retained Off-Site:
5 years
Invoices
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Journals/Magazines/Catalogs
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Law Suits Index
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Lease Files
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of two years or term of lease
Retained Off-Site:
N/A
Legal Advice
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Legislative Drafts
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Management Control Files
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after employee separation
Retained Off-Site:
N/A
Medical Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Memoranda, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Memoranda, Policy/Decisional
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after superseded
Retained Off-Site:
3 years after superseded
Minutes
Category:
Police Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
MOUS
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of two years or term of agreement
Retained Off-Site:
N/A
Payables (Invoices)
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Payroll Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Permit Application and Issuance Records
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Life of permit plus 2 years
Retained Off-Site:
N/A
Permit Hearing Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Personnel Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Pip Folders
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Post Training Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Press Releases
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Public Affairs Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Publications, Reports Created By Department
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Purchase Orders
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Range Qualifications Records
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Records of Meritorious & Police Commission Commendations
Category:
Police Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Regulations
Category:
Contract/Grant Records
Division:
Retention Type:
0 - Unspecified
Requests For Proposals (RFPs)And Request For Qualifications (Rfqs);
Category:
Contract/Grant Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or of no current use
Retained Off-Site:
N/A
Resolutions
Category:
Police Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Responses to RFPs and RFQs
Category:
Contract/Grant Records
Remarks:
Admin. Code § 67.24(e)
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or of no current use
Retained Off-Site:
N/A
Revolving Funds Records
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
RFP Scoring Records
Category:
Personnel/HR Records
Division:
Retention Type:
0 - Unspecified
Secondary Employment Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Secondary Handgun Files
Category:
Personnel/HR Records
Division:
Retention Type:
0 - Unspecified
Settlement Agreements
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Station Logs
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Traffic Collision Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Traffic Statistics
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Unit Orders
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
until superseded plus 3 years
Retained Off-Site:
N/A
Unit Rosters
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Work Orders and Payments
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Worker's Compensation Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required